The search desk in your inbox.

Write the order however you like. The agent lists every item, asks when something is unclear, and replies in the same thread with the registry documents attached.

Send orders to
agent@fill-easy.com
  • No portal or login
  • Any format, Excel included
  • Source on every document
Talk to salesSend a test order
New message
To
agent@fill-easy.com
Subject
Searches for matter 2026-142
A sentenceBulletsA tableExcel

Please run HK company searches on Harbour Crest Trading Limited and Lantau Peak Holdings Limited, with the BRC and latest annual return for each. Matter 2026-142.

Send

Replies in the same thread

  1. Fill Easy agentStatus: 4 processingEvery item listed with a request ID
  2. Fill Easy agentOrder success: Business Registration CertificateHarbour Crest Trading Limited · PDF attached
  3. Fill Easy agentOrder success: Company ParticularsLantau Peak Holdings Limited · PDF attached
Illustrative. The companies and the matter are fictional.

Write the order however you like.

No form and no template. Orders arrive the way people already write them. Here are five, what the agent picks out of each, and how the order played out.

The situationThe firm acts for a buyer acquiring a Hong Kong logistics company. The partner wants the target's filings in hand before Thursday's call with the seller's lawyers.

From
chloe.ng@hartwell-lau.example
To
agent@fill-easy.com
Subject
Project Kestrel – searches (matter 2026-118)

Hi,

Could you run a company search on Kestrel Bay Logistics Limited and pull its latest annual return and the register of charges? We act for the buyer on a share acquisition and need them before Thursday's call.

Please bill to matter 2026-118.

Thanks,

Chloe Ng

Trainee Solicitor, Corporate

What the agent picks out

Company
Kestrel Bay Logistics Limited
Jurisdiction
Hong Kong (no country given)
Documents
Company particulars, annual return, register of charges
Reference
Matter 2026-118

What the agent sends back

Fill Easy agent agent@fill-easy.com

To chloe.ng@hartwell-lau.example · Re: Project Kestrel – searches (matter 2026-118)

Your searches for matter 2026-118 are complete. The results are below and the documents are attached.

Kestrel Bay Logistics Limited

Hong Kong · CR 3051876 · incorporated 3 Jun 2016

Live
Directors
WONG Ka Ho, CHEUNG Mei Yee, TSANG Chi Fai
Shareholders
Kestrel Bay Holdings Limited 60%, Harbourline Investments Limited 30%, WONG Ka Ho 10%
Annual return
2026, filed 3 Jun 2026
Charges
2 registered: 1 outstanding, 1 satisfied
  • Outstanding debenture in favour of Northgate Commercial Bank Limited (2021): worth raising before completion.
  • PDFCompany particulars – Kestrel Bay Logistics.pdf
  • PDFAnnual return 2026 – Kestrel Bay Logistics.pdf
  • PDFRegister of charges – Kestrel Bay Logistics.pdf

Recorded against matter 2026-118. Reply to this email for anything else.

How it played out

  1. Chloe sends the email between two other tasks. No login, no form.
  2. The agent replies in the thread with three items, each with a request ID.
  3. Particulars and the annual return arrive as separate emails with PDFs attached.
  4. The register of charges shows two charges, one satisfied. Chloe forwards the thread to the partner and files it to matter 2026-118.

Illustrative. The people, firms, companies, registry numbers and references are invented.

Your inbox is the system of record.

No portal to log into and no new software to roll out. The order, the confirmation and the evidence all live in one email thread, in the inbox your team already uses.

Who orders

  • LegalSearches ordered and billed per matter
  • Compliance / KYBOnboarding and periodic review evidence
  • Relationship managersDue diligence before a pitch or a close
  • FinanceCredit and counterparty checks
Inbox — searches@example.com
Searches for matter 2026-142
  1. Yousend an order with your matter reference
  2. Agentreplies with a status table for every item
  3. Youreply inline if anything needs confirming
  4. Agentdelivers each report as it's ready
  5. Youreply any time for more, in the same thread
  • Domain-whitelisted senders
  • Matter reference on every result
  • Source documents attached
Illustrative thread. The companies, the matter and the request IDs are fictional.

Where it comes from

  • Companies Registry, Hong KongParticulars, annual returns, charges
  • Inland Revenue DepartmentBusiness Registration Certificate
  • Hong Kong courtsLitigation search
  • National registries60+ jurisdictions covered

What your IT team already has in place

  • Retention and legal hold

    The thread sits under your organisation's existing retention policy and legal hold rules. Nothing to configure.

  • eDiscovery and audit

    Every order, confirmation and document is discoverable exactly like any other email, with no separate export.

  • DLP and access control

    Your mail security stack, DLP and conditional access already protect the thread. Fill Easy adds no new login.

  • Matter and case files

    File the thread into iManage, NetDocuments or your DMS the same way you already file client correspondence.

What comes back, email by email.

Every email the agent sends, as it arrives in the thread. Step through them, or let them play.
Subject Brackenridge – searches for matter 2026-142
  1. Corporate TeamTo agent@fill-easy.com

    Please run HK company searches on the two companies below for matter 2026-142:

    - Brackenridge Shipping Limited

    - Brackenridge Holdings Limited

    For both: particulars, BRC, latest annual return, and the register of charges if there is one.

Illustrative thread. The firm, the companies, the matter and the request IDs are invented.

What you end up with.

The same Brackenridge order, finished. Every document the registry holds arrives as its own PDF in the thread. Ask for a summary report and the agent adds one more: the findings from all of them, on one page, each pointing back to its source.

In the thread: matter 2026-142

The agent's replyYour results, in the email itself

Summary reportAsk in the email, or have it on by default for your domain

Registry documentsOne email each, as retrieved

+ 2 more: the BRC and the 2025 annual return for Holdings

Re: Brackenridge – searches for matter 2026-142

Fill Easy agent <agent@fill-easy.com>

To corporate@hartwell-lau.example

Fill EasyYour results

Hi Corporate team,

Your searches for matter 2026-142 are complete. Here is what we found. Every document is attached, and a summary report pulls both companies together.

Summary report

Ownership, charges and points to note across both companies, each finding linked to its document.

Brackenridge Shipping Limited

Hong Kong · CR 3264519 · incorporated 14 Feb 2017

Live
Directors
LAM Wai Kit, HO Siu Ling
Shareholders
Brackenridge Holdings Limited 90%, LAM Wai Kit 10%
Charges
1 outstanding, 1 satisfied
Business registration
Valid until 13 Feb 2027
  • Outstanding ship mortgage over MV Brackenridge Star, in favour of Northgate Commercial Bank Limited (2023).

Brackenridge Holdings Limited

Hong Kong · CR 3264101 · incorporated 2 Feb 2017

Live
Directors
LAM Wai Kit
Holds
90% of Brackenridge Shipping Limited
Charges
No register of charges on file
Annual return
2025 on file
  • No register of charges on file. You chose to proceed without it at 09:06.
  • PDFBRC – Brackenridge Holdings.pdf
  • PDFAnnual return 2025 – Brackenridge Holdings.pdf

Need anything else, like the certificates of incorporation? Reply to this email and we will add it to the same thread.

Illustrative email. The companies, people, numbers and bank are invented.

Then

  1. 1
    File the thread

    Everything for matter 2026-142 is in one thread: file it to the matter like any other correspondence.

  2. 2
    Forward the summary

    Send the partner one PDF, with the registry documents behind it if they want them.

  3. 3
    Reply for more

    Need the certificates of incorporation? Reply to the same thread and they arrive the same way.

Illustrative. Registry pages are simplified and are not the registry's own forms; the companies, people, numbers and bank are invented.

Only your organisation can order.

The agent accepts orders only from the email domains set up for your organisation. Anyone at the firm can order from their own mailbox. Nobody else can.

Put your matter or file reference in the email. It is recorded on the result, so each search can be billed to the right matter.

Arriving at agent@fill-easy.com
  • chloe.ng@hartwell-lau.exampleAccepted
  • m.lau@hartwell-lau-hk.exampleAccepted
  • chloe.ng.home@freemail.exampleNot on the list
Domains set up for Hartwell Lauhartwell-lau.examplehartwell-lau-hk.example

Your reference travels with the order

  1. Matter 2026-118In your emailAnywhere: the subject, the body or the spreadsheet.
  2. Matter 2026-118On the resultRecorded on every document the agent returns.
  3. Matter 2026-118Billed to the matterEach search can be charged to the right file.
Company searches and reports
agent@fill-easy.com
Monitoring runs (Excel)
remediation@fill-easy.com
Typical turnaround
About 15 minutes for automated company searches
Sender authentication
Domain whitelisting

Questions about the email agent

Not covered here? Ask our team

How do we order a company search by email?

Email agent@fill-easy.com from your work address with the company and what you need, as a sentence, bullet points, a table or an Excel file. The agent confirms the order in the thread and sends each document back as it is retrieved.

Who can send orders to the email agent?

Anyone at your organisation, from their own mailbox. The agent accepts orders only from the email domains set up for your organisation, so nobody else can order on your account.

How long does an email order take?

Automated company searches typically come back in about 15 minutes. For every other search, the turnaround is confirmed in the thread when you order.

Do we see the price before anything is ordered?

Yes. The agent confirms the price and turnaround in the thread before anything is ordered.

Can we bill each search to a matter or file?

Yes. Put your matter or file reference anywhere in the email: the subject, the body or the spreadsheet. It is recorded on every document the agent returns.

Where are the results kept?

In your own mailbox, under your existing retention, legal hold, eDiscovery and DLP rules. File the thread into iManage, NetDocuments or your DMS the way you file any client correspondence.

What if a document doesn't exist for a company?

The agent says so in the status email and asks how you would like to proceed. The rest of the order carries on.

What if a name matches more than one company?

The agent lists the matches and asks you to confirm. Replying with the registry number settles it.

What if the company is dissolved or struck off?

The agent flags it in the thread and asks whether you still want to proceed.

Can one email cover companies in several countries?

Yes. Name each company with its jurisdiction, in any format, and the agent handles them together.

Can we ask for more documents later?

Yes. Reply to the same thread and describe what you need. It is handled like a new order.

What format do results come in?

PDFs, each attached to its own email with the company, the document and a request ID.

Move your search orders without changing how your team works.

Talk to sales