Company documents for overseas client onboarding

A company search can identify registered shareholders and directors. Your review also needs to establish who ultimately controls the business and who may act for it. Select the client’s country and your firm’s regulatory scope to see the records to request and the questions to follow up.

Read the company verification guide

Select the client and firm

The client’s country determines where its company records are held. Your firm’s jurisdiction and activity determine which due-diligence rules apply.

Where is your client registered?Use the country of incorporation, even if the client trades elsewhere.

Where is your firm regulated?Select the business carrying out the review. UAE mainland, DIFC and ADGM have separate options.

Also regulated in Kenya?

What type of firm?Match your licence and activity. The scope below identifies the services covered.

Client: Kenya · Your firm: Hong Kong · banks

Company documents for Kenya

BRS company extracts list shareholders and holdings, directors, capital and charges. CR12 and CR13 are separate company and business-name searches.

Regulatory scope: Banks and other HKMA Authorized Institutions. These checks summarise selected provisions of the May 2023 AML/CFT Guideline. Apply them with later applicable circulars and your bank’s procedures, including when the client is incorporated overseas.

Kenya registry information Hong Kong bank account opening: the onboarding process View document details and sample

Regulatory sources for Hong Kong · banks

Cited requirements link to the relevant provisions. Entries without a verified rule provide practical document suggestions; confirm the rules for your licence before using them as a checklist.

HKMA paras 4.3.6–4.3.7

1Confirm the company exists

Regulatory requirement

Obtain the company’s legal name, incorporation date and place, registration number, registered office and principal business address. Use reliable, independent evidence to verify its name, legal form, current existence and governing powers.

HKMA paras 4.3.6–4.3.7

Registry evidence

Compare the registered name, number, incorporation date and address with the application. Read the date of the information as well as the date you received it.

Follow-up checks

Request incorporation and constitutional documents where the extract leaves those points unanswered. Resolve differences between the application and the registry before relying on either record.

2Identify the owners and controllers

Regulatory requirement

Identify the people who ultimately own or control more than 25% of the shares or voting rights, as well as anyone exercising ultimate control over management. Take reasonable measures to verify their identities. Where no person meets the guideline’s beneficial-owner definition, identify the relevant senior managing officials and take reasonable measures to verify their identities.

HKMA paras 4.4.6 and 4.4.9

Registry evidence

Lists recorded shareholders and their holdings. A company named as a shareholder is another ownership layer to investigate.

Follow-up checks

Compare the client’s ownership chart with shareholder records for each company in the chain. Ask about recent transfers, nominee holdings and voting agreements that could change who controls the client.

More about ownership records in Kenya

The Company Register Extract lists shareholder names and holdings, directors, capital and charges. BRS's company and business-name official-search outputs are CR12 and CR13 respectively.

If the company reports a share transfer missing from the extract, request the updated register of members and transfer documents directly from the company.

3Check who can act for the company

Regulatory requirement

Verify each representative’s authority using a board resolution or similar written authorisation.

HKMA para 4.5.4

Registry evidence

Lists the recorded directors and their roles. Compare these with the people named in the proposed mandate.

Follow-up checks

Read the account mandate: who may open the account, who may give instructions, and whether signatures must be joint. A director’s appointment alone does not answer those questions.

4Understand the business and the proposed relationship

Regulatory requirement

Understand the company’s business, why it needs the relationship and how it intends to use it. The depth of these enquiries should reflect the risk.

HKMA para 4.6.1

Follow-up checks

Ask why the company needs the account, its expected payment volumes and the countries and counterparties involved. Request contracts, invoices or licences where they help explain the proposed activity.

5Verify the relevant individuals

Regulatory requirement

Verify the identity of each person acting for the client. The guideline gives national identity cards and valid travel documents as examples of evidence for individuals; beneficial-owner verification is covered in the ownership check above.

HKMA paras 4.3.2–4.3.3 and 4.5.2–4.5.3

Follow-up checks

Collect the relevant identity evidence through your bank’s accepted process. A name in the company extract helps identify whom to check; it does not verify the person presenting themselves to the bank.

6Assess the risks

Regulatory requirement

Apply enhanced due diligence to high-risk relationships. Where the customer or a beneficial owner is a non-Hong Kong politically exposed person, the cited rule requires senior management approval and reasonable measures to establish source of wealth and source of funds.

HKMA paras 4.9.1–4.9.3 and 4.9.10

Registry evidence

Includes mortgage and charge information. Review relevant entries to understand the company’s secured borrowing; the extract is not a credit assessment or screening result.

Follow-up checks

Screen the company and relevant people under your bank’s procedures. Investigate possible matches and unexplained funding, and record the evidence and approvals supporting the decision.

7Keep the file up to date

Regulatory requirement

Review customer due diligence regularly and when relevant changes occur. Review high-risk customers at least annually.

HKMA paras 5.2–5.3

Registry evidence

Compare a fresh extract with the previous one for changes to directors and shareholders. Ask the client to explain any differences.

Follow-up checks

Ask what has changed in ownership, authorised representatives and account activity. Keep the revised mandate, supporting records and reasons for your decision alongside transaction monitoring and the required retention records.

Request company records

Email agent@fill-easy.com with the company’s legal name, registration number, country and required records. We’ll confirm availability, price and expected turnaround. Collect the client’s mandate and business explanations directly.

See an example document request

Kenya document catalogue · 1 record

Kenya records and contents

Review the contents and sample before requesting this record.

About the Kenya registry Full product documentation

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Which check are you working on?

When is the record useful?

1 of 1 document products

Kenya: available records and the information they contain
Document	What it shows and when to use it	Source and contents
Company Register ExtractCommon starting recordView sample	Lists the company’s registration details, directors, shareholder names and holdings, and mortgage and charge information. Use when: Opening a file on a Kenyan company or checking changes to its registered details and direct shareholders. BRS offers the CR12 official search for private limited companies. Confirm that the requested record covers the client’s legal form. Use its information date when checking later transfers; obtain signing authority and evidence of ultimate ownership separately. Legal entity and status Ownership and control Authority to act Risk and enhanced checks BRS: official search for private limited companies	Business Registration Service (BRS) What’s included (12 fields) Company Name Unique Identifier Date of Incorporation Registered Office Address Authorized Capital Share Information Mortgages and Charges Director Name Director Position Director Nationality Shareholder Name Ownership Volume

Product information checked 14 October 2026. Confirm availability, access conditions and turnaround when requesting a record.

Company records by country

Find registry document guides and local registry references.

Filter the country directory

Directory region

104 of 104 countries

Country record coverage and onboarding references
Country	Records	Availability	Further reading
Argentina ARAmericas	1 product	Manual retrieval	Registry information guide Registry reference
Armenia AMAsia	1 product	Manual retrieval	Product coverage
Australia AUOceania	6 products	Automated retrieval	Registry information guide Registry reference
Austria ATEurope	3 products	Manual retrieval	Product coverage
Bahamas BSAmericas	1 product	Manual retrieval	Product coverage
Bahrain BHMiddle East	2 products	Manual retrieval	Registry information guide Registry reference
Belgium BEEurope	2 products	Manual retrieval	Registry information guide Registry reference
Bermuda BMAmericas	3 products	Automated retrieval	Registry information guide Registry reference
Bonaire, Sint Eustatius and Saba BQAmericas	1 product	Manual retrieval	Product coverage
Bosnia and Herzegovina BAEurope	3 products	Manual retrieval	Product coverage
Botswana BWAfrica	2 products	Manual retrieval	Product coverage
Brazil BRAmericas	2 products	Manual retrieval	Registry information guide Registry reference
British Virgin Islands VGAmericas	3 products	Manual retrieval	Registry information guide Registry reference
Bulgaria BGEurope	1 product	Manual retrieval	Product coverage
Cambodia KHAsia	1 product	Manual retrieval	Product coverage
Canada CAAmericas	4 products	Manual retrieval	Registry information guide Registry reference
Canary Islands ICEurope	2 products	Manual retrieval	Product coverage
Cayman Islands KYAmericas	7 products	Automated retrieval	Registry information guide Registry reference
Chile CLAmericas	1 product	Manual retrieval	Registry information guide Registry reference
Cook Islands CKOceania	1 product	Manual retrieval	Product coverage
Croatia HREurope	2 products	Manual retrieval	Product coverage
Curaçao CWAmericas	1 product	Manual retrieval	Product coverage
Cyprus CYEurope	1 product	Manual retrieval	Registry information guide Registry reference
Czech Republic CZEurope	2 products	Manual retrieval	Product coverage
Denmark DKEurope	2 products	Manual retrieval	Registry information guide Registry reference
Egypt EGAfrica	3 reference records	Confirm availability	Registry information guide Registry reference
Estonia EEEurope	3 products	Manual retrieval	Product coverage
Faroe Islands FOEurope	1 product	Manual retrieval	Product coverage
Finland FIEurope	3 products	Manual retrieval	Product coverage
France FREurope	6 products	Manual retrieval	Registry information guide Registry reference
Georgia GEAsia	1 product	Manual retrieval	Product coverage
Germany DEEurope	2 products	Manual retrieval	Registry information guide Registry reference
Greece GREurope	1 product	Manual retrieval	Product coverage
Guernsey GGEurope	2 products	Manual retrieval	Registry information guide Registry reference
Hong Kong HKAsia	156 products	Automated retrieval	Registry information guide Registry reference
Hungary HUEurope	1 product	Manual retrieval	Product coverage
Iceland ISEurope	4 products	Manual retrieval	Product coverage
India INAsia	21 products	Automated retrieval	Registry information guide Registry reference
Indonesia IDAsia	2 products	Automated retrieval	Registry information guide Registry reference
Ireland IEEurope	4 products	Manual retrieval	Registry information guide Registry reference
Isle of Man IMEurope	6 products	Manual retrieval	Registry information guide Registry reference
Israel ILMiddle East	1 product	Manual retrieval	Product coverage
Italy ITEurope	1 product	Manual retrieval	Registry information guide Registry reference
Jamaica JMAmericas	1 product	Manual retrieval	Product coverage
Japan JPAsia	2 products	Manual retrieval	Registry information guide Registry reference
Jersey JEEurope	3 products	Manual retrieval	Registry information guide Registry reference
Kazakhstan KZAsia	1 product	Manual retrieval	Product coverage
Kenya KEAfrica	1 product	Manual retrieval	Registry information guide Registry reference
Kyrgyzstan KGAsia	1 product	Manual retrieval	Product coverage
Laos LAAsia	1 product	Manual retrieval	Product coverage
Latvia LVEurope	1 product	Manual retrieval	Product coverage
Liechtenstein LIEurope	1 product	Manual retrieval	Product coverage
Lithuania LTEurope	1 product	Manual retrieval	Product coverage
Luxembourg LUEurope	1 product	Manual retrieval	Registry information guide Registry reference
Macau MOAsia	1 product	Manual retrieval	Registry information guide Registry reference
Mainland China CNAsia	2 products	Automated retrieval	Registry information guide Registry reference
Malaysia MYAsia	18 products	Automated retrieval	Registry information guide Registry reference
Maldives MVAsia	1 product	Manual retrieval	Product coverage
Malta MTEurope	1 product	Manual retrieval	Registry information guide Registry reference
Marshall Islands MHOceania	1 product	Manual retrieval	Product coverage
Mauritius MUAfrica	1 product	Manual retrieval	Registry information guide Registry reference
Mexico MXLatin America	5 reference records	Confirm availability	Registry information guide Registry reference
Moldova MDEurope	1 product	Manual retrieval	Product coverage
Monaco MCEurope	1 product	Manual retrieval	Product coverage
Mongolia MNAsia	1 product	Manual retrieval	Product coverage
Morocco MAAfrica	3 products	Manual retrieval	Registry information guide Registry reference
Myanmar MMAsia	1 product	Manual retrieval	Product coverage
Netherlands NLEurope	1 product	Manual retrieval	Registry information guide Registry reference
New Zealand NZOceania	8 products	Manual retrieval	Registry information guide Registry reference
Nigeria NGAfrica	1 product	Manual retrieval	Registry information guide Registry reference
Niue NUOceania	3 products	Manual retrieval	Product coverage
North Macedonia MKEurope	1 product	Manual retrieval	Product coverage
Norway NOEurope	2 products	Manual retrieval	Product coverage
Oman OMMiddle East	3 reference records	Confirm availability	Registry information guide Registry reference
Papua New Guinea PGOceania	1 product	Manual retrieval	Product coverage
Philippines PHAsia	7 products	Automated retrieval	Registry information guide Registry reference
Poland PLEurope	1 product	Manual retrieval	Registry information guide Registry reference
Portugal PTEurope	1 product	Manual retrieval	Registry information guide Registry reference
Qatar QAMiddle East	1 product	Manual retrieval	Registry information guide Registry reference
Romania ROEurope	2 products	Manual retrieval	Product coverage
Russia RUEurope	1 product	Manual retrieval	Product coverage
Samoa WSOceania	1 product	Manual retrieval	Registry information guide Registry reference
Saudi Arabia SAMiddle East	1 product	Manual retrieval	Registry information guide Registry reference
Serbia RSEurope	1 product	Manual retrieval	Product coverage
Seychelles SCOffshore centres	6 reference records	Confirm availability	Registry information guide Registry reference
Singapore SGAsia	12 products	Manual retrieval	Registry information guide Registry reference
Slovakia SKEurope	1 product	Manual retrieval	Product coverage
Slovenia SIEurope	1 product	Manual retrieval	Product coverage
Solomon Islands SBOceania	1 product	Manual retrieval	Product coverage
South Africa ZAAfrica	1 product	Manual retrieval	Registry information guide Registry reference
South Korea KRAsia	3 products	Manual retrieval	Registry information guide Registry reference
Spain ESEurope	2 products	Manual retrieval	Registry information guide Registry reference
Sweden SEEurope	6 products	Manual retrieval	Registry information guide Registry reference
Switzerland CHEurope	1 product	Manual retrieval	Registry information guide Registry reference
Taiwan TWAsia	1 product	Manual retrieval	Registry information guide Registry reference
Tanzania TZAfrica	1 product	Manual retrieval	Product coverage
Thailand THAsia	6 products	Manual retrieval	Registry information guide Registry reference
Turkey TREurope	1 product	Manual retrieval	Product coverage
United Arab Emirates AEMiddle East	1 product	Manual retrieval	Registry information guide Registry reference
United Kingdom GBEurope	26 products	Automated retrieval	Registry information guide Registry reference
United States USAmericas	52 products	Manual retrieval	Registry information guide Registry reference
Vanuatu VUOceania	2 products	Manual retrieval	Product coverage
Vietnam VNAsia	2 products	Manual retrieval	Registry information guide Registry reference
Virgin Islands (U.S.) VIAmericas	1 product	Manual retrieval	Product coverage

Document coverage and sources

Document descriptions come from Fill Easy’s country coverage documentation, checked on 14 October 2026. Regulatory summaries link to the provisions they describe. A recommended record supports a particular enquiry; your firm decides whether the evidence is sufficient for the client.

Document products and country coverage (opens in a new tab) · CorpVerify documentation (opens in a new tab) · Regional verification guides